Who can do this: Owners and Managers. Where: Sidebar → Schedule → Events → "New Event" → "Tournament"
Read Events overview first — it covers the shared settings and the draft/publish rules.
"Tournament Settings"#
| Field | What it does |
|---|---|
| "Team Capacity" | How many teams you'll accept. Registration closes when it's full. |
| "Team Size (players per team)" | Players per team — 3 for speedball, 5, 7, 10. |
| "Alternates per Team" | "Extra seats beyond team size. 0 = no alternates." |
"Price per Team ($)" replaces the per-player price on the "Pricing" card. The captain pays this once for the whole team.
Validation: "Team capacity is required for Tournament events and must be ≥ 1." "Team size is required for Tournament events and must be ≥ 1." "Gear tier must be empty for Tournament events." — tournament teams bring their own gear.
How registration works#
- The captain registers. They pay the team price, enter their own details, and become the first player on the roster.
- PBHQ gives them two links. One to share with their teammates, one to manage the roster.
- Teammates self-register through the shared link, filling in their own names and emails and signing their own waivers.
- The captain can manage their roster until the event starts — adding people and removing anyone who hasn't signed yet.
A team seat count is team size + alternates. With a size of 5 and 2 alternates, seven people
can join.
Managing teams#
The event detail page shows a grid of team cards. Each card gives you:
- The team name and "Captain: {name}"
- A seat bar showing "{filled}/{total}"
- A "Copy link" control for the captain and teammate links — so you can re-send a link when a captain loses the email
Click a card to open the team's detail page, where you can add a player (name and email are both required — "Name and email are required.") or remove one.
Before you publish#
Everything money- and logistics-related locks once the first team registers: type, dates, times, play areas, team capacity, team size, alternates, and price. Get them right.
Think especially hard about:
- Team size. Changing it later isn't possible. If you're not sure, alternates give you slack.
- Team capacity vs. your fields. Eight teams on two fields is a long day. Count your matches before you count your teams.
- Time window. Reserved play areas are blocked for the entire window, and multi-day tournaments block them for every day in the range.
On tournament day#
Every team is a booking. They appear on your bookings list — searchable by team name as well as by player name — and check in like any other group. Expand the roster and check the team in together with "Check In All".
The bookings list's "All Types" filter has an "Event — Tournament" option.